Legal Operations Associate

Overview

Job Summary:

The Legal Operations Associate is a key member of the legal team, responsible for supporting daily operations related to claim and matter management, payment processing, and compliance activities. This role ensures the smooth execution of various legal administrative tasks, providing critical support to attorneys and other legal professionals.

Responsibilities

Essential Functions:

• Manage e-Billing system functions: Generate reports to support matter tracking and analysis, open and close legal matters in the case management system, respond to vendor inquiries, assist with vendor set-up and run insurance reporting quarterly for proper notification.
• Product Ownership and management of e-billing and matter management legal systems.
• Arbitration Check Requests: Process and track check requests related to arbitration matters, ensuring timely and accurate payments are made in accordance with legal and organizational requirements.
• Settlement Checks: Coordinate, process, and distribute settlement checks, maintaining accurate records and ensuring compliance with settlement agreements.
• EEOC/Other Claim Matter File Management: Distribute, maintain, and organize files related to agency and other legal claims, ensuring proper documentation, confidentiality, and accessibility for the legal team.
• Litigation Holds: Assist with the implementation, tracking, and releasing of legal hold notices (“lit holds”) to preserve relevant information for ongoing or anticipated litigation. Work closely with Information Security team ensuring an accurate custodian list and custodian clean-up in connection with data minimization.
• Non-Compete Agreements (with IGP Claims): Support the management and tracking of non-compete agreements, including those associated with IGP (Indemnity, General, and Professional) claims.
• Process seminar registrations, bar dues, and other memberships as well as department mail distribution.
• Manage Pcard receipts and coding.
• Ability to cross-train and support in Legal Operation functions.
• Assist with and provide Support Staff coverage and other miscellaneous duties, as assigned.

Qualifications

Minimum Education and/or Experience:

• Associate’s or Bachelor’s degree in Legal Studies, Business Administration, or related field preferred.
• 1-3 years of experience in a legal operations, legal assistant, or similar administrative role, preferably in a corporate or law firm environment.
• Strong organizational skills and attention to detail.
• Ability to manage sensitive and confidential information with discretion.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and legal matter management and e-billing systems.
• Ability to prioritize tasks and work independently in a fast-paced environment.

Benefits Overview:

Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

• $52,788-$74,601
• The position is bonus eligible

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Office Requirements:

• Required in office 4 days a week out of our headquarters in Hanover, MD

Core Competencies:

• Building Relationships
• Develop People
• Lead Change
• Inspire Others
• Think Critically
• Communicate Clearly
• Create Accountability

“Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.”

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email Lauren Lara at [email protected] or call 410-579-3526 for other accommodation options.