OFFICE OPERATIONS SUPERVISOR - DISTRICT ATTORNEY

Overview

FLSA: Exempt. This is a confidential administrative support and supervisory position in the District Attorney's Office. Employee is selected and supervised by the District Attorney to assist in the management of the office functions, budget preparation, and supervision of clerical staff, including legal secretaries. Employee works independently with little supervision. Employee performs specialized legal-related clerical and budgetary record keeping functions.

Essential Leadership Functions

Act with Integrity and Build Trust

• Demonstrate mutual respect, humility, and honesty in all interactions

• Speak up appropriately, even when expressing unpopular viewpoints

• Actively listen and remain open-minded to diverse perspectives

Drive for Results

• Set clear goals and objectives to motivate self and others to achieve outcomes

• Seek new opportunities to improve processes and drive sustainable results

• Hold self and others accountable through consistent evaluation and monitoring

Develop Talent and Effective Teams

• Foster a collaborative environment that encourages knowledge sharing and growth

• Provide mentorship and support to help self and others reach full potential

• Recognize and leverage diverse strengths within self and team

Lead with Vision and Strategy

• Understand and communicate a compelling vision that aligns with organizational goals

• Develop and execute comprehensive strategies to achieve long-term objectives

• Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully

Lead with Paradoxical, Critical, and Agile Thinking

• Navigate complex situations by considering multiple perspectives

• Adapt quickly to changes and uncertainties in the work environment

• Make critical decisions using analytical skills, experience, and input from others

Build and Maintain Effective Relationships

• Communicate and collaborate effectively with stakeholders across the organization

• Influence others through coaching, consulting, and team-minded thinking

• Develop and sustain partnerships that create positive outcomes for all stakeholders

Cultivate Community Engagement and Provide Excellent Service

• Understand and address the needs and concerns of the community

• Incorporate community perspectives into decision-making processes

• Drive initiatives that create positive impacts beyond the organization

Demonstrate Emotional Intelligence

• Show self-awareness and manage emotions effectively in challenging situations

• Seek and respond constructively to feedback, even in the face of setbacks

• Balance empathy with accountability when leading self and working with others

Essential Job Functions

Supervises assigned clerical staff. Plans and is responsible for the flow of work, trains department clerical staff, assigns work, checks accuracy of work, instructs staff in proper office procedures and policies, and keeps and prepares time and payroll-related records.

Participates in the preparation for hiring and firing of department staff. This includes, but not limited to, participating in interviews and recommendation for hiring, and administering and processing confidential disciplinary matters and proceedings.

Participates in the evaluation of assigned employees by either performing the evaluation or making recommendations to the department head. Using personnel/payroll tracking system, ensures that evaluations are completed in a timely manner.

Orders and maintains criminal history requests.

Distributes agency reports for intake and oversees daily intake procedures are completed by the deadline. Provides administrative and clerical support to the District Attorney.

Drafts and types correspondence and transcription as necessary for assisting in efficient office administration.

Types correspondence, researches and prepares confidential department data for collective bargaining purposes relating to management interests.

Answers routine, non-policy department and staff questions in the absence of the department head.

Prepares annual budget for the office, pays office expenses and issues vouchers, monitors expenditures, and prepares related reports.